Smartsheet starts you with a blank grid. Managemati starts you with a gated, baselined Epic implementation plan — then keeps the RAID log from your meeting minutes and renders the executive timeline your steering committee actually reads.
Managemati ships with the structure a certified PM builds by hand everywhere else — so week one is spent running the program, not building the tracker.
Pick the project type — full install, upgrade, Refuel, optimization, new department, interface work — set the go-live, check the applications in scope. Managemati drafts phases, tasks, milestones, and gates anchored to your date.
A presentation-grade timeline view with phase-colored bars and milestone callouts, plus a one-click executive slide export. Retire the Sunday-night PowerPoint rebuild.
Paste meeting minutes and Managemati proposes the action items, owners, due dates, decisions, and risks it finds — filed to your RAID log on your confirmation, task statuses updated to match.
SPI, CPI, and EAC computed from your plan and actuals. Schedule and budget baselines with slip tracking. Critical path on working days. The math a PMP expects, automated.
Phase-gate approvals, a change request log that drives the scope health light, status report snapshots that preserve what leadership was told, week over week.
Stakeholder register with engagement strategy, communication plan, team capacity across projects, out-of-office tracking, daily check-ins per project. One place, one source of truth.
A two-minute demo video is on its way — until then, here's the shape of it.
Project type, go-live date, applications in scope, conversion and interface counts, your team and stakeholders. Managemati drafts the full plan.
Track the board, timeline, budget, and RAID log. Paste minutes after every meeting — the log keeps itself current. Check in daily from the portfolio.
The status report, the exec timeline slide, and the week-over-week health trend generate themselves from live data. Baselines prove what changed.
Keep Smartsheet or Monday for the org's to-dos if you like — Managemati runs the program layer they don't have.
| Managemati | Smartsheet | Monday.com | Timeline makers | |
|---|---|---|---|---|
| Epic project templates with go-live anchoring | ✓ | — | — | — |
| Executive timeline, live + slide export | ✓ | DIY | DIY | picture only |
| Earned value: SPI · CPI · EAC | ✓ | formulas DIY | — | — |
| Baselines, phase gates, change control | ✓ | DIY | DIY | — |
| Meeting minutes → RAID entries | ✓ | — | — | — |
| Time to a working program plan | minutes | days | days | n/a |
Managemati holds project management data only — plans, risks, budgets, status. Patient data never enters it, by design.
Simple plans for how Epic programs actually staff. Annual billing saves two months.
Ashanti Green is a PMP-certified program manager with 10+ Epic certifications and implementation, optimization, and go-live work across major health systems including Henry Ford Health, Kaiser Permanente, WellStar, UMMS, Texas Children's, and MemorialCare. Managemati is the tool she kept rebuilding by hand on every engagement — finally built once, properly.
No — deliberately. Managemati stores project management data only: plans, tasks, risks, budgets, stakeholder contacts. That keeps it outside HIPAA scope, which means no BAA and a dramatically shorter security review.
Keep them. Managemati runs the Epic program layer those tools don't have — go-live-anchored templates, gates, baselines, earned value, minutes-to-RAID. Tasks import from and export to Excel, so nothing is locked in.
No — nine project types ship today: full installs, optimization, new modules, upgrades, Refuels, third-party interfaces, new department builds, new facility build-outs, and ongoing team management.
Five design partners get six months free: you run a real program in Managemati, we talk for 20 minutes a week about what's working and what isn't, and you get founding-customer pricing for life.
Yes — the executive timeline exports as a slide-ready image, and the status report prints to PDF. Shared viewer access is part of the Team plan.
Five design-partner spots. Free for six months. Your feedback shapes the roadmap.
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